About RT4D

Through the AANZFTA Implementation Support Program (AISP) and the RCEP Implementation Support Program (RISP), RT4D provides tailored support to enhance the capabilities of ASEAN Member States by strengthening skills, building networks, facilitating policy options and ensuring that trade benefits everyone, including Micro, Small and Medium Enterprises (MSMEs), women and people with disabilities.

The Governments of Australia and New Zealand have committed up to AUD 53.3 million to fund RT4D from 2020-21 to 2027-28.

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Project Summary

The AANZFTA Implementation Support Program (AISP), implemented through the RT4D Facility, aims to support ASEAN Member States to realise the full benefits of AANZFTA through the provision of capacity-building support and access to technical expertise.

The project 'Development of ASEAN Guidelines on AI-Generated and Digital Trademarks' is approved under the AISP. The project will deliver two in-country hybrid train-the-trainers workshops in Selangor City, Malaysia and Jakarta, Indonesia. The workshops will:

  • Introduce the ASEAN Guidelines on AI-Generated and Digital Trademarks to trademark examiners in Malaysia and Indonesia, explaining the analysis, process, scope and intended application of the Guidelines through demonstrative use case
  • Build the capacity of a core group of trademark examiners in each country to apply the Guidelines when assessing applications involving AI-generated signs, virtual goods, non-fungible tokens (NFTs) and digital asset
  • Develop participants’ ability to conduct internal training sessions within their institutions, enabling knowledge to be shared with colleagues and, over time, with external stakeholders such as MSMEs and trademark agent
  • Provide practical, scenario-based experience in examining AI-generated and digital trademark applications, including distinctiveness assessment, classification under the Nice system and cross-class similarity between physical and virtual good

 RT4D is seeking an Event Organiser to manage all event logistical arrangements for the successful delivery of the two workshops and produce a project impact video.   

The Opportunity

RT4D is seeking a consulting firm/organisation (hereinafter referred to as “the Consultant”) to manage and deliver the abovementioned project, in close collaboration with the RT4D Facility and the Project Proponent. The final Project outputs will be subject to comments, amendments, and approval from the RT4D Facility Team, the Project Proponent and Australia’s Department of Foreign Affairs and Trade (DFAT). The services will be delivered in accordance with the requirements set out in the Request for Proposal (RFP) and Terms of Reference (ToR).

Closing Date for Queries: 6 September 2026

Queries

 Request for Proposal (RFP)

Term of Reference (ToR)

 

Financial Proposal Template

    

The general competencies and qualifications that the Consultant should demonstrate include (but are not limited to):

  • Proven experience in managing workshops, conferences, and high-level meetings of similar scope and complexity, including events involving government officials, international participants, and regional stakeholders. 
  • Demonstrated experience in coordinating all aspects of event logistics, including participant travel, venue management, registration, accommodation, catering, audiovisual requirements, and on-site event support. 
  • Strong project management, organisational, and time management skills, including the ability to manage multiple workstreams, competing priorities, and tight deadlines. 
  • Demonstrated experience engaging with ASEAN institutions, ASEAN Member States (AMS), development partners, or comparable regional and intergovernmental organisations. Experience supporting AANZFTA, ASEAN, or donor-funded activities will be considered an advantage. 
  • Presence of local team members in Malaysia and Indonesia will be considered an advantage. 
  • Proven experience in professional video production, including concept development, script development, filming, photography, editing, motion graphics, sound design, subtitle integration, and post-production. 
  • Demonstrated ability to produce high-quality project impact videos, event highlight videos, or documentary-style videos that effectively communicate project activities, outcomes, and stakeholder perspectives to diverse audiences. 
  • Access to suitably qualified personnel and equipment required for professional videography, photography, editing, and post-production services. 
  • Strong communication and stakeholder engagement skills, including experience conducting interviews and capturing testimonials from government officials, technical experts, and project beneficiaries. 
  • Demonstrated ability to work independently and within multidisciplinary teams in a professional environment, while maintaining high standards of quality assurance and responsiveness to client feedback. 
  • Capacity to deliver activities and communication products in accordance with RT4D requirements relating to Monitoring, Evaluation and Learning (MEL), Gender Equality, Disability and Social Inclusion (GEDSI), accessibility, and communications standards. 

Please note that only shortlisted candidates will be contacted.


Apply before 21 September 2026

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